Key benefits

Management of crate hire for multiple types of crates

Record the crate hire contract number from the crate hire company on each contract and note the delivery or collection number on each movement

Provide any number of days free or included hire from 1 day to 4 weeks

If required a minimum of 1 weeks charge can be levied on the crate hire contract

Automated invoice production from crate hire records charging up to specified date for any extended crate hire

Detailed information on the crate hire calculation is included on the invoice

Invoicing per client or per contract depending upon the specific client’s needs

Emailing of crate summary by client or by contract keeps the client informed of their current crate use

An essential part of crate hire is the ability to control and easily invoice for extended crate hire. The crate hire module provides an easy way to manage crate hire contracts.  

Rates can be set for an unlimited number of crate types but can be altered for each specific contract if required. Standard collection and delivery charges can be set on a per contract basis. When a movement is made the user can specify the period of free hire (if any).  Additionally if there will always be a minimum charge of 1 week applied to a contract then this can be specified. Every movement can be emailed to the client as confirmation when it is entered. 

When a movement is made the system calculates if it is still within the free hire period, in which case no charge will be made, else the correct charge will automatically be calculated.

From the crate hire list it is easy to see the total number of items currently on hire for each contract. Additional reporting shows the number of each type of crate on hire and the total number of each type that are on hire to all clients. A report can also be emailed directly to the client or contract detailing the items currently on hire and all of the movements since the last invoice was sent providing any easy way to keep the client informed of their current crate hire use

Invoicing all crate hire clients at the end of the month or accounting period is just a matter of selecting the date to which they should be invoiced up until, waiting a few seconds whilst the system calculates the extended crate hire charge for each contract and finally printing off the invoices.